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Society of St. Vincent de
Paul
Toronto Central Council
Committees
of the Board of Directors
Introduction
Committees of
the board are an integral part of the governance model of
Toronto Central Council, providing a focused connection
between the board of directors, the conferences and the
particular councils, and the Special Work programs under its
jurisdiction. The board approves a mandate and appoints a
chair for each committee. An annual written report from each
committee is submitted to the board, with interim reports
provided as directed. The business plans (submitted with
the annual budget in May) developed for each Special Work
program provide the board with an additional mechanism for
monitoring the Special Work programs through the standing
committees.
Types
of Committees
-
Standing – a
committee with a continued existence, formed to do its
work on an ongoing basis (e.g. Finance Committee)
-
Ad Hoc – a
committee formed for a specific task or objective and
dissolved after the completion of its task or objective
(e.g. Election Committee)
-
Operating – a
standing committee formed to oversee a Special Work
(e.g. Shelter Committee)
List of Committees
-
Advocacy
Committee
-
Addiction
Recovery Committee (ARC)
-
Camp
Committee
-
Community
Living Committee (CLIC)
-
Election
Committee
-
Executive
Committee
-
Finance
Committee
-
Governance
Committee
-
Health and
Safety Committee
-
Prison
Apostolate and Court Services Committee
-
Resource
Committee
-
Shelter
Committee
-
Spirituality
Committee
-
Stores
Committee
-
Strategic
Planning Committee
-
Twinning
Committee
Note: Not all committees are active at all times
Formation
& Composition of Committees
-
The board of
directors establishes any necessary committees and
provides its initial mandate and terms of reference. On
the recommendation of the president, the board shall, by
resolution, appoint the chairperson of any committee.
-
The chair and
members of all committees serve at the pleasure of the
president and the board; they are eligible for
re-appointment upon the election of a new president.
-
Names of
potential members for a committee are provided to the
chair who then contacts the individuals to obtain
further background information and to explain the
requirements for the position. The chair then reviews
each case with the president and the executive director
and a decision is made to advise each individual that
either there is not a good fit for the committee or they
are invited to attend the next meeting of the committee.
After the meeting, the chair reviews each case with the
committee and advises the individual of the outcome.
-
Employees who
are members of board committees may not serve as chair
of a board committee.
-
Persons who
are neither employees nor members of the Society may be
invited to join a committee because of their expertise
(e.g. in financial matters) but must be screened
according to current requirements, thereby becoming a
member of Toronto Central Council.
Board Committee – Terms of Reference
(Directions
for completing this form are in italics)
Blank
Form
Toronto
Central Council
(insert name) Committee – Terms of
Reference
Mandate:
(in 50 words or less, what is the primary purpose of this
committee as directed by the Board of Directors?)
Date Committee
Formed:
Date of Latest
Revision to Terms of Reference:
Committee
Membership:
- President is a member of all
committees by virtue of their office
- Executive Director is usually
(but not necessarily) a member
- Mandatory representation, if
applicable (e.g. the Finance Director must be on the
Finance Committee)
- Desirable representation (e.g.
a former resident should be on the Addiction Recovery
Committee)
- Optimum number of members (a
range from minimum to maximum)
- Background and specific skills
that are either essential or desirable for membership
Duties &
Responsibilities:
- List the functions that would
naturally fall under the above mandate (e.g. the
Spirituality Committee coordinates annual retreats)
- Describe how this committee can
assist the Board in moving forward on one or more of its
strategic priorities
- Provide an annual written
report to the Board
- Attend and report at Board
meetings as required, either at the request of the Board
or the Committee
- Update their membership,
mandate and terms of reference on a continuing
basis
Meetings:
- Frequency of meetings, duration
& location (e.g. 6 to 8 times annually, from September
to June, for approximately 2 hours at 240 Church St.)
Board Committee – Annual Report
(Directions
for completing this form are in italics)
Blank Form
Toronto Central Council
(insert name) Committee – Annual
Report
Year Ending _________
Mandate:
(as
shown in the Terms of Reference)
Committee
Members:
(include dates of service)
Successes/Progress in the Past Year:
Objectives/Priorities for Next Year:
Longer Term
Goals:
Comments:
Submitted by:
Date:
Please complete
(on one page only) and submit to Executive Director by (date)
(lcoutu@ssvptoronto.ca
Fax 416-364-2055)
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